From AI chaos
    to AI-native

    Map how your company actually works. See where AI can make a real difference. Get specific recommendations for AI tools and agents with cost estimates, timelines, and a transition roadmap.

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    No visibility

    Without a full picture of how the company operates, there's no way to plan a comprehensive AI transition.

    Chaotic adoption

    Teams experiment with different tools for individual tasks. Subscriptions pile up, token bills grow, and there's no unified approach.

    Prompt, buy, or build?

    Prompting, an AI tool, or a custom agent? Each has trade-offs in speed, cost, and maintenance. To choose right, you need to see the benefit, timeline, and cost side by side.

    How it works

    From zero visibility
    to a transition plan

    Interviews

    AI talks to your team

    Mapping

    Structured process maps

    Recommendations

    What to automate and how

    Transition plan

    Phased roadmap

    Implementation

    Guides and agent specs

    Monitoring

    Follow-up interviews

    Step 01

    Interviews

    Our AI agents run short structured interviews with your team. What tasks people do, how long they take, how often they repeat, what tools they use now, and what the pain points are.

    Processes are mapped as the interview goes, so you can review and adjust in real time.

    Guided Interview
    What is this process called?
    Customer feedback processing
    What triggers it to start?
    A customer email lands in our support inbox
    Walk me through the steps from start to finish
    First I check if it's actually feedback, then extract the main points and pull up the customer in Salesforce...
    Step 02

    Mapping

    The agents turn conversations into a granular map of your operations: workflows, dependencies, bottlenecks, handoffs, and day-to-day reality across teams.

    Any activity can be described as a process. It all lives in people's heads. We just collect the full picture.

    PM Customer Feedback
    Phase 1
    Intake
    2 steps
    Phase 2
    Analysis
    2 steps
    Phase 3
    Prioritize
    2 steps
    Phase 4
    Response
    2 steps
    Phase 5
    Action
    3 steps
    Customer email received
    PM
    Gmail, Front
    Receive email
    5 min · Ongoing
    IN Incoming email
    OUT Email in inbox
    Email in inbox
    PM
    Gmail
    Identify as feedback
    3 min · Ongoing
    IN Email content
    OUT Classified email
    Email classified as feedback
    Notion
    Extract feedback content
    10 min · Ongoing
    OUT Structured data
    Salesforce
    Enrich with CRM data
    8 min · Ongoing
    OUT Customer profile
    Notion
    Tag and categorize
    5 min · Ongoing
    OUT Tagged feedback
    Notion
    Deduplicate & cluster
    10 min · Ongoing
    OUT Clustered data
    Feedback clustered
    Spreadsheet
    Quantify impact
    15 min · Ongoing
    OUT Impact score
    Jira
    Link to roadmap items
    10 min · Ongoing
    OUT Linked roadmap
    Feedback linked to roadmap
    Gmail, Front
    Reply to customer
    10 min · Ongoing
    OUT Ack email sent
    Slack, Notion
    Share with stakeholders
    20 min · 2x/month
    OUT Briefing sent
    Gmail, Front
    Close the loop
    10 min · 2x/month
    OUT Closure email
    Feedback loop closed
    Step 03

    Recommendations

    Anyone can write an agent for anything now. The real question is whether you should. We show three options: teach your team the right prompts, adopt an existing SaaS tool, or build a custom agent.

    Each with real pricing, timeline, and ROI estimation.

    Prompts → Tools → AgentsReal pricing attached
    How AI Can Help
    Overview & ROI
    Tools & Skills
    Agents
    ~90%
    Time saved per item
    $5,700
    Monthly savings
    76m → 5m
    Per feedback item
    ~2 mo
    Payback incl. build
    Time per feedback item
    Manual
    76 min
    With tools
    36 min
    With agent
    5 min
    Example: 80 feedback items/mo at a $60/hr loaded cost · current tool & model pricing
    C
    Claude Pro — Triage & replies
    Identify feedback, draft acks
    $20/seat
    −11 min
    P
    Productboard — Feedback hub
    Tag, dedup, quantify, link roadmap
    $20/maker
    −19 min
    F
    Front — Routing rules
    Auto-route feedback · your stack
    $0 · config
    −4 min
    S
    Claude × Salesforce
    Pull customer context · your CRM
    included
    −6 min
    PM Feedback Agent
    claude-sonnet
    Email TriageExtractionCRM EnrichmentTaggingImpact ScoreRoadmap LinkCustomer ReplyReporting
    80
    runs/mo
    42K
    input tokens
    3.4K
    output tokens
    ~$14
    monthly token cost
    6-8 wks
    to production
    Single Agent + Tool Use • 11 steps replaced • 8 skills
    Step 04

    Transition plan

    Based on the option you choose, we show how the process changes: what stays manual, what becomes fully automated, where you need a human in the loop.

    A phased roadmap, not a wishlist.

    Transition Roadmap
    Task
    W1
    W2
    W3
    W4
    W5
    W6
    W7
    W8
    W9
    W10
    Prompts — immediate wins
    ✓Claude: email triage
    $20/mo
    ✓Claude: draft replies
    included
    Tool adoption — integrate & configure
    ►Front routing rules
    $0 · config
    ►Claude × Salesforce
    included
    ►Productboard setup
    $20/maker
    Agent build — after tools are running
    •PM Feedback Agent
    120 hrs · 1 engineer
    •Testing & rollout
    QA
    W1
    first results
    $40
    tools/mo/seat
    ~$14
    agent tokens/mo
    10 wks
    to full automation
    Step 05

    Implementation guides and agent specs

    Get step-by-step guides for adopting recommended tools and detailed agent specifications generated from your actual processes.

    Specs are grounded in how your team works, not generic templates. Hand them to your engineering team or a vendor and start building.

    Agent Spec
    agent: PM Feedback Agent
    model: claude-sonnet
    trigger: new_email_received
    autonomy: propose_and_confirm
    # Tool integrations
    tools:
    - gmail.read
    - gmail.draft
    - salesforce.read
    - productboard.link
    - slack.notify
    confidence_threshold: 0.85
    runs_per_month: 80
    est_cost: $14.20/mo
    # Decision logic
    on_low_confidence:
    action: escalate_to_human
    channel: slack.#product-feedback
    skills:
    - email_triage
    - extraction
    - impact_scoring
    - customer_reply
    # + 4 more skills
    input_tokens_per_run: 42,000
    output_tokens_per_run: 3,400
    Step 06

    Monitoring

    We stay with you through the transition. Follow-up interviews at your chosen cadence track what's been adopted, what's working, and what needs adjusting.

    Each round updates your process maps and recommendations so the plan evolves with your team.

    Transition Progress
    Follow-up round 2
    8 interviews completed
    4 of 5 adopted
    Time saved
    12.5 hrs/wk
    Cost reduction
    $3,200/mo
    Next review
    May 15
    Scale

    Map more,
    improve the proposal

    Processes are grouped into a company-wide map. We spot similar workflows across teams, highlight where departments operate differently, and surface shared skills and tools.

    More processes means sharper estimates: we eliminate duplicate subscriptions and agent skills, and factor in volume discounts on tokens and licenses.

    Company-wide Value Chain
    All processes
    Customer Feedback
    Meeting Processing
    PM Customer Feedback
    11 steps • 5 phases
    ~80% automatable
    Product Meeting Processing
    13 steps • 4 phases
    ~75% automatable
    Combined ROI
    Separate
    Tools overlap1 duplicate
    Monthly cost$78/seat
    Agent skills16 total
    Build time14-16 wks
    Combined
    Shared tools0 duplicates
    Monthly cost$58/seat
    Agent skills13 merged
    Build time9-11 wks
    Save ~25% on subs and 5 weeks of build by mapping together
    PM Customer Feedback — Shared skills
    Extractionshared with Meeting Processing
    Taggingshared with Meeting Processing
    Reportingshared with Meeting Processing
    CRM Enrichmentunique to this process
    Impact Scoringunique to this process
    $40
    solo cost/seat
    $30
    combined cost/seat
    Our approach
    The biggest obstacle to becoming AI-native isn't the technology. It's not seeing the whole picture of how your company operates and having no plan to get from here to there.

    AI agents are not the only answer. Sometimes the right prompt is enough. Sometimes an existing tool does the job. Building a custom agent only makes sense when the ROI is clear.

    We believe the transition should be gradual, measurable, and driven by real data, not hype.
    What powers our recommendations

    How we know
    what to recommend

    Process mapping methodology

    From high-level operations down to granular steps in the processes that make the most sense to automate first.

    AI tools database

    A curated and continuously updated database of AI tools for business tasks, with reviews, pricing, and validated use cases.

    AI agent skills database

    A growing database of AI agent skills with install counts, continuously validated and updated as the ecosystem evolves.

    Consulting partnerships

    We partner with consulting agencies to validate recommendations and bring in human consultants when the transition requires it.

    FAQ

    Questions
    & Answers

    What happens during the interviews?
    Each person has a private conversation with an AI agent about their daily work: tasks, tools, handoffs, bottlenecks, and ideas. Via voice or text, they describe workflows as they actually happen. No preparation needed. The result is a detailed, honest picture of how things actually run.
    Are people comfortable talking to an AI?
    Surprisingly, yes. Without a manager or consultant in the room, people share more openly. An AI agent doesn't judge or escalate. That makes the interviews more honest and the resulting maps more accurate.
    How is this different from hiring a consulting firm?
    Consulting firms are expensive and slow because they can't run dozens of interviews at the same time. Our AI agents can. That lets us build a detailed operational picture faster and at a fraction of the cost, and stay with you to track whether the transition is actually working.
    How fast can we see results?
    You can see recommendations for individual processes from day one. But the real value comes when the key processes are mapped and you can see the full picture. That still happens within days, not months.
    What exactly do we get?
    A visual process map with phases and roles. For each step: a recommendation to use a prompt, adopt an AI tool, or build a custom agent, with pricing, time savings, and a side-by-side cost comparison across all options.
    How are costs calculated?
    Costs are calculated against current pricing for each recommended tool, subscription, or AI model. Every estimate is based on real numbers, not guesses, so teams can compare options with confidence.
    Does this work for companies of any size?
    Yes. The scope scales with the number of processes you want to map, not your headcount. A 10-person team and a 500-person department go through the same methodology, just at different depth.
    Do you handle implementation too?
    We deliver the plan, the specs, and the cost estimates. Implementation stays with your team or a preferred vendor. We also partner with consulting agencies who can step in if you need hands-on help.
    How is our data protected?
    All data is encrypted and access is tightly controlled. We don't train on your data. NDAs and DPAs are signed before we start. Interview responses are anonymized in all deliverables by default.

    Start free
    Map your first process

    See how your team works, get recommendations, and explore what AI can do.

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